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Your Resume or Curriculum Vitae will be the most important document you will prepare in your search for a job – it’s worth spending some time to get it right.
Here are some general guidelines – then some specific tips
Guidelines-
Write, or at least tailor it, for a specific job if possible.
Do a draft then develop it. Show it to people and ask them what it says about you and how clearly it says it.
Start early – well before the time to make applications. (Your CV will not change very much during your program – excepting that you may wish to list any electives you decide to take in your program, and you will have lots of things that must be done later).
Make it a good looking document – check all spelling, grammar, syntax, layout etc. and do not use fancy designs, clipart or humour.
Tell it ‘like it is’ – don’t exaggerate, lie or conceal anything, and don’t be vague.
The more senior the position that you are applying for – the more details you will be expected to provide.
Follow any specific instructions – don’t send standard CVs.
Write it yourself- don’t get someone else to do it for you.
Always send your Resume/CV with a covering letter – and be clear about the purpose of each ( see section on Covering Letters).
Give basic details of your last salary – only if recent and relevant.
Tips writing your resume-
- In a CV for a specific job – use language that they will recognise (look at their Web page – look for key phrases – eg ‘adding value’ and use them sparingly in your Resume/CV).
- Start with an Objectives section, ie what job or type of job you seek, then:
- Put it in chronological order - most recent things first.
- Be concise and precise.
- Keep sections/paragraphs short.
- Focus on the company's needs - not yours. Say what you can contribute.
- Identify your achievements - focus on results, not responsibilities.
- Give specific examples - eg managed project X over Y months to achieve Z.
- Don’t use ‘I’.
- If possible - put the key points at the beginning of a section.
- Send a top copy – not a photocopy.
- Differentiate yourself - don't fold and post your resume - send it in a bigger envelope.
- Don’t list referees unless you have been asked for them.
- Make it action oriented – ie what you ‘managed’, ‘developed’ etc.
- Keep biographical/personal details to a minimum.
Electronic Resumes/CVs.
Some organizations will allow you to send Resumes/CVs electronically. Always check before you do so.
Guidelines-
Send your Covering letter electronically also.
Put both the Covering letter and the Resume as a single document.
Don’t send either as attachments – they may never be opened.
Send a hard copy of both as follow up.
Tips-
- Use a standard word processing application, and don’t use complex formatting.
- Make the maximum line length 65 characters, inclusive of spaces.
- Send your document to yourself or someone else first, to see that it arrives and looks OK.
- Save a copy.
- Try extra hard to put the strong points first – readers are less likely to scroll down than to flip pages.
- Run a spell check but don’t rely totally on it – it wont find correctly spelt but wrongly used words.
Faxes
Never send your Resume/CV or letter by fax - unless you are specifically asked to do so.
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